Accounts Receivable Associate

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About the job

Job Description

We are seeking a detail-oriented, thorough, and organized Accounts Receivable Associate to join our growing team. In this position, you will play a key role in managing and coordinating various aspects of our accounts receivable process, including client invoice preparation, dispute resolution, rate calculation, reporting, and financial reporting.

What’s in it for you?

  • Health Insurance (HMO)
  • Competitive Salary
  • Expanded maternity leave up to 120 days
  • Allowances
  • Paid Time offs (Vacation Leaves Are Convertible to cash if unused)
  • Companywide events
  • Fun & Relaxed environment

Job Details:

  • Work from home
  • Monday to Friday | 9 AM to 6 PM


Client Invoice Preparation:

  • Validate the complete list of employees per account, including incoming employees.
  • Compute salary and other benefit charges accurately.
  • Ensure the accuracy and completeness of management rates billed per client.
  • Verify and include other charges or credits in the billing (e.g., Cash Advances, OTs, Premium Pay, Absences, etc.).

Invoice Dispute Resolution:

  • Assist the Accounting Director and AR Specialist in resolving client inquiries related to invoice disputes.

All-Inclusive Rate Calculation:

  • Provide assistance to the Recruitment Team in computing all-inclusive rates.

Reporting and Compliance:

  • Prepare monthly PEZA report, focusing on Sales Per Activity.
  • Prepare a comprehensive monthly invoice report per client.
  • Participate in the preparation of monthly and year-end financial reports.

Collection and Recording of Invoices and Client Payments

  • Monitor outstanding invoices and proactively follow up with clients to ensure timely payment. Implement effective collection strategies to minimize overdue accounts.
  • Accurately record client payments in QuickBooks, ensuring all details match the invoice and the corresponding client account.
  • Perform regular reconciliations of accounts receivable to ensure all payments are accounted for and properly posted. Address any discrepancies promptly.
  • Prepare and analyze accounts receivable aging reports to identify overdue accounts and prioritize collection efforts.
  • Maintain regular communication with clients regarding their account status, payment deadlines, and any outstanding balances. Provide statements and reminders as necessary.
  • Maintain detailed and organized records of all collections activities, including client communications, payment promises, and follow-up actions.


  • A bachelor’s degree in finance, Accounting, or related field.
  • At least 1 year experience in an accounts receivable or general accounting role.
  • Knowledge of general financial accounting and cost accounting.
  • Understanding of relevant legal and regulatory requirements.
  • Working knowledge of MS Office and accounting software.
  • Strong numerical skills.
  • Detail-oriented with excellent analytical skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and collaboratively within a team environment.
  • Able to manage multiple priorities and meet tight deadlines.
  • High level of integrity and dependability with a strong sense of urgency.